Azamara Inventory SOP – DG3 Printing Services

Ordering Schedule

The ordering schedule is setup by Azamara logistics, and we follow the proper protocols – ordering schedule is sent as we receive new updates

· Ship Name: Vessel assigned

· Delivery date to BWS: Final date allowed for item to be delivered to customer warehouse

· Port & Country: location where the products are to be received (could change based on customers MLS)

· Ship Load Date: Date the items are expected onboard

· Month: the order that’s been requested is assigned for that specific month that the product is received

· PO Number: final order number provided by customer once received

How to use the Ordering Schedule

· Review the Delivery date to BWS

· Orders must be placed on OBP a month prior to the Delivery date to BWS

What does this mean? If your order is due 10/22/2025, the order must be on OBP by 09/24/2025 for review (Quest is the best example right now of doing it correctly)

How to properly create an order for Azamara Vessels

· Open your statistics file

· Open Onboard Print Dashboard

· Go to Consumption tab

· Select previous month

· Select Ships Data

· Select and copy the data shown

· Open the Statistics File and click Consumption Tab

· Copy the data into the Consumption tab

· Go to your assigned Ship Name Tab

· Verify that all the consumption data transferred correctly (you verify by looking at consumption tab vs your vessels tab)

· Ensure the header is updated with the current month you are in (header will update all other dates after automatically)

· Enter the data for the previous orders already with PO or on the way to the ship in the lower portion of the file

· Review the end of months numbers based on orders already placed

Anything that is red, will be a problem for you as you have insufficient items to survive based on consumption

Anything that is yellow you are close to consumption number – no extras if you print more

· Adjust your future order based on vessels consumption

New order should ensure the following

1. Enough paper to last you for the month + extra in case of container delays

2. Enough C4070 toner to last you for the month + 2 extra in case of container delays

3. Parts are based on par level assignment, but you also need to check the equipment every month and order necessary ahead of time (parts over 100% life)

4. Toners & Parts for the MFD’s – only order minimal (everything else will be shipped as needed)